An amazing opportunity you shouldn't miss!!!
The role of an Administrative Assistant is critical in maintaining the smooth operation of any organization. At 315 Front Street West in Toronto, ON, this position comes with a competitive hourly wage ranging from $29.53 to $34.75 and is offered on a temporary basis. The Administrative Assistant serves as the backbone of office operations, ensuring that day-to-day tasks are handled efficiently and effectively.

Responsibilities and Duties

1. Clerical Support

• The Administrative Assistant is responsible for performing a wide range of clerical duties. These include managing correspondence, answering phone calls, and handling emails. They also prepare, format, and proofread documents, ensuring that all communication is clear and professional.

2. Office Management

• The role involves maintaining office supplies and managing inventory. The Administrative Assistant ensures that the office environment is well-organized and that all necessary materials are available. They may also be responsible for scheduling maintenance and repairs, ensuring that the office operates smoothly without interruptions.

3. Scheduling and Coordination

• One of the key duties is managing schedules and appointments. This includes coordinating meetings, booking conference rooms, and arranging travel plans. The Administrative Assistant ensures that the schedules of senior staff members are organized and that meetings are set up efficiently.

4. Data Management

• Handling and organizing data is a crucial aspect of the role. The Administrative Assistant is often responsible for maintaining databases, updating records, and ensuring that all data is stored securely. This may involve working with spreadsheets, databases, and other data management tools.

5. Communication and Liaison

• Acting as a point of contact between staff, clients, and external stakeholders, the Administrative Assistant facilitates communication within the organization. They ensure that information is relayed accurately and in a timely manner, contributing to effective internal and external communication.

6. Support for Senior Management

• The Administrative Assistant provides direct support to senior management, assisting with various tasks such as preparing reports, conducting research, and managing correspondence. They help senior staff by handling routine tasks, allowing them to focus on strategic responsibilities.

Skills and Qualifications

1. Strong Organizational Skills

• The ability to organize tasks efficiently is essential. The Administrative Assistant must manage multiple responsibilities simultaneously, ensuring that each task is completed on time and to a high standard.

2. Attention to Detail

• Accuracy is critical in this role, as even small errors can lead to significant issues. Whether it's proofreading documents or managing schedules, the Administrative Assistant must pay close attention to detail.

3. Proficiency in Office Software

• A strong command of office software, including word processors, spreadsheets, and email management tools, is necessary. The ability to quickly learn and adapt to new software is also important.

4. Excellent Communication Skills

• Both written and verbal communication skills are crucial. The Administrative Assistant must be able to communicate clearly and professionally with colleagues, clients, and external stakeholders.

5. Time Management

• Managing time effectively is a key aspect of the role. The Administrative Assistant must be able to prioritize tasks, meet deadlines, and ensure that all responsibilities are handled in a timely manner.

6. Discretion and Confidentiality

• The role often involves handling sensitive information, so discretion is essential. The Administrative Assistant must maintain confidentiality and ensure that all data is handled securely.

Working Conditions

The position is located at 315 Front Street West, a prominent address in the heart of Toronto. The location offers a vibrant work environment, with easy access to public transportation and nearby amenities. As a temporary role, the Administrative Assistant position provides an opportunity to gain experience in a dynamic setting, working with professionals in a fast-paced office environment.

Compensation and Benefits

With an hourly wage ranging from $29.53 to $34.75, the Administrative Assistant position offers competitive compensation. This pay range reflects the responsibilities and skills required for the role, making it an attractive opportunity for qualified candidates. Although the position is temporary, it may offer benefits depending on the length of the contract and the policies of the employer.

Opportunities for Growth

While this role is temporary, it provides valuable experience that can be leveraged for future career opportunities. Administrative Assistants often gain insights into the inner workings of an organization, develop a wide range of skills, and build professional networks that can lead to permanent positions or advancement in the field.

The Administrative Assistant position at 315 Front Street West in Toronto offers a unique opportunity for individuals seeking a temporary role in a dynamic office environment. With competitive pay, the chance to develop valuable skills, and the opportunity to support senior management, this role is ideal for those who are organized, detail-oriented, and proficient in office administration. Whether you are looking to gain experience or transition into a more permanent role, this position offers a solid foundation for career growth in the administrative field.